Privacy Policy

Effective Date: September 18, 2026  |  Last Updated: September 18, 2026  |  Entity: Maxfield Staffing LLC, a Georgia limited liability company

1. Information We Collect

1.1 Information You Provide Directly

We collect information you voluntarily submit, including but not limited to:

• Identity information: full legal name, date of birth, Social Security Number (for tax and background-check purposes only), government-issued ID
• Contact information: home address, phone number, email address
• Professional credentials: CNA certification number and state, BLS/CPR certification, TB test results, immunization records, nursing licenses, professional references
• Employment history: prior employers, job titles, dates of employment, reason for separation, supervisor contact information
• Availability and scheduling preferences: shift types, geographic preferences, pay expectations, transportation status
• Banking and tax information: collected separately and only as required for payroll processing (W-4, direct deposit authorization)
• Communications: messages, notes, and correspondence you send to us

1.2 Information Collected Automatically

When you use our Site, we may automatically collect:

• IP address, browser type, operating system, and device identifiers
• Pages visited, time spent, referring URLs, and click-path data
• Cookies and similar tracking technologies (see Section 7)

1.3 Information from Third Parties

We may receive information about you from background screening vendors, reference providers, job posting platforms (including Indeed), and credential verification services, which we combine with information you provide directly.

2. How We Use Your Information

We use the personal information we collect for the following purposes:

• Staffing and placement: evaluating your qualifications, matching you with appropriate facility assignments, conducting interviews, and verifying credentials
• Background screening: initiating and processing consumer reports through authorized third-party screening providers in accordance with the Fair Credit Reporting Act (FCRA)
• Payroll and tax administration: processing compensation, withholding taxes, and fulfilling reporting obligations to federal and state taxing authorities
• Communication: contacting you about open positions, shift availability, credentialing requirements, and your ongoing placement status
• Legal compliance: meeting obligations under federal and Georgia law, including employment, healthcare, and labor regulations
• Facility coordination: sharing relevant professional credentials and assignment details with client facilities solely as necessary to execute your placement
• Site improvement: analyzing usage patterns to improve the functionality and content of our Site
• Fraud prevention and security: detecting unauthorized access and protecting our systems and data

We do not sell your personal information to third parties. We do not use your information for targeted advertising unrelated to our staffing services.

3. Disclosure of Your Information

We may disclose your personal information to the following categories of recipients:

• Client facilities: We share your name, credentials, and relevant professional information with healthcare facilities to which you are assigned or being considered for assignment. We limit disclosure to what is reasonably necessary for the facility to accept your placement.
• Background screening providers: We engage FCRA-compliant consumer reporting agencies to conduct background checks. You will be notified separately and required to provide written authorization before any consumer report is obtained.
• Payroll and tax service providers: We work with third-party payroll processors who are contractually obligated to protect your data and use it only for payroll-related purposes.
• Professional reference contacts: Your references will be contacted solely for the purpose of verifying your employment history and professional qualifications.
• Legal and regulatory authorities: We will disclose information as required by law, court order, subpoena, or governmental authority, including compliance with Georgia Department of Labor requirements and applicable federal agencies.
• Business successors: In the event of a merger, acquisition, or sale of all or substantially all of our assets, your information may be transferred to the successor entity, subject to the same protections described in this Policy.

We do not share your Social Security Number, financial account information, or medical records with client facilities. We do not share your information with any third party for that party's independent marketing purposes.

4. Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this Policy and to comply with applicable legal obligations. Specifically:

• Applicant files for individuals not placed are retained for a minimum of two (2) years from the date of last contact, consistent with applicable EEOC recordkeeping requirements.
• Employment and payroll records are retained for a minimum of seven (7) years from the date of last employment, or longer if required by law.
• Credential documents (certifications, TB results, etc.) are retained for the duration of the professional relationship plus four (4) years.
• Background check records are maintained in accordance with FCRA requirements and disposed of securely thereafter.

When information is no longer required, we dispose of it securely using methods appropriate to the sensitivity of the data.

5. Data Security

We implement administrative, technical, and physical safeguards designed to protect your personal information against unauthorized access, disclosure, alteration, or destruction. These measures include access controls limiting information to authorized personnel with a business need, encrypted transmission of sensitive data, and secure storage practices.

No method of data transmission or storage is 100% secure. While we take reasonable precautions, we cannot guarantee absolute security. In the event of a data breach affecting your personal information, we will notify you as required under applicable Georgia and federal law.

6. Your Rights and Choices

Subject to applicable law, you may have the following rights with respect to your personal information:

• Access: You may request a copy of the personal information we maintain about you.
• Correction: You may request that we correct inaccurate or incomplete information.
• Deletion: You may request deletion of your personal information, subject to our legal obligations to retain certain records.
• Opt-out of non-essential communications: You may opt out of marketing or non-transactional communications at any time by contacting us at the address below or clicking “unsubscribe” in any email.
• FCRA rights: If we obtain a consumer report in connection with your application, you have rights under the Fair Credit Reporting Act, including the right to be notified if adverse action is taken based on information in a consumer report and the right to obtain a free copy of that report.

To exercise any of the above rights, contact us at careers@maxfieldstaffing.com with the subject line “Privacy Request.” We will respond within thirty (30) days.

7. Cookies and Tracking

Our Site uses cookies and similar technologies to maintain session state, remember your preferences, and analyze Site usage. We use:

• Essential cookies: Required for the Site to function (e.g., login session management). These cannot be disabled.
• Analytics: We may use privacy-respecting analytics tools to understand how visitors use our Site. No personally identifiable information is transmitted to analytics providers.

You may disable non-essential cookies through your browser settings. Disabling cookies may affect certain Site functionality.

8. Children's Privacy

Our Site and services are directed exclusively to adults who are eligible for employment in the United States. We do not knowingly collect personal information from individuals under the age of 18. If we become aware that we have collected information from a minor, we will delete it promptly. If you believe a minor has submitted information to us, contact us immediately at careers@maxfieldstaffing.com.

9. Third-Party Links

Our Site may contain links to third-party websites, including job platforms and professional resources. We are not responsible for the privacy practices or content of those sites. We encourage you to review the privacy policies of any third-party site you visit.

10. Changes to This Policy

We reserve the right to modify this Privacy Policy at any time. Changes will be posted to this page with an updated Effective Date. For material changes, we will provide additional notice (such as a notification to applicants in active placement). Your continued use of the Site or our services after any modification constitutes acceptance of the updated Policy.

11. Contact Us

Questions, requests, or concerns regarding this Privacy Policy should be directed to:

Maxfield Staffing LLC
Attn: Privacy
Georgia, United States
Email: careers@maxfieldstaffing.com